October 23, 2023

Call to Order

• Maritza called this meeting to order at 2:36 PM. 

Roll Call

Position	Name	Present	Absent	Late	Online	Excused
Chairperson	Joel N.			x
Chair of Club Affairs	Sean H.	x
Chair of Equity	Silmi S.	x
Chair of Finance	Will W.					x
Chair of Programs	Dana S.	x
Chair of Marketing	Dan G.	x
Vice Chair of Programs	Darin D.	x
Vice Chair of Marketing	Carys A.	x
Advisor	Maritza A.	x

Public Comments

• Joel: Everyone going to CCCSAA, go to the Student Council Chambers after the meeting for a check in. 
• Maritza: Annual Student leadership Conference - Lydia and Chris of DASG want a swag exchange between De Anza and other colleges and are requesting that we provide some materials for that event. Maritza will work to locate some options. For future purchases, focus has often been on sweaters but there are other options available. 

Business Item 1

Check Ins 

• Question: Halloween/weekend plans - Name, ICC Position, Major, Halloween Plans. 
  • Joel Ng - Major: Business Admin/Economics, 2nd year student at De Anza, ICC Chair Person,  will be spending time with friends and finding a costume. 
  • Dana S - Major: Electrical Engineering, friend will have Roman Goddess costume. 
  • Chloe: 1st year, Major in Economics and Sociology, Plan to compete in Equestrian over the weekend.
  • Dan G: Chair of Marketing, Major is Computer Science, Halloween plans are to go with friends to a party, favorite past costume was dressing up as Rocky Balboa. 
  • Sean H: ICC Club of Affairs, Major in Computer Science, Spend time with friends and watch horror movies. 
  • Darin: Vice Chair of Programs, Majoring in Computer Science, will be studying for midterms, would like to dress up.
  • Carys A: Vice Chair of Marketing, Cognitive Science major, plans to watch horror movies with friends over the weekend. 
  • Maliah Kenoly, Administrative Assistant for Office of College Life, Major was Sociology when in college, Going to another comedy show with family.
  • Maritza: Major was Women, Gender and Sexuality Studies, Birthday/halloween event for sister in law, Costume will be Morticia and Gomez Adams with partner. 

Business Item 2

• New Club Applications

  • Machine Learning Club 
  • Dana S: Already have the ACM Club. 
  • Darin: This club is specific to Software rather than hardware as well as data science which is not available on campus. 
  • Discussion took place over whether there will be enough CS advisors available as well as the club providing similar experiences as other computer science clubs. 
  • Discussion over whether there is a desire/need for this type of club regardless of signatures present; signatures tend to overlap on applications. 
  • Sean H proposes that the club change their title to be more specific to their central focus as a club. 
  • Joel N moved to first get confirmation on whether their emphasis is on data science or machine learning and then review constitution/club name based on adjustments. 
  • Sean seconded the motion; no objections.
• Red Cross Club - Reactivation
  • Darin: Suggestion to invite presidents to the Executive Meetings if possible. 
  • Joel N: Moved to table this club until a petition is received. 
• Dodge Ball Club - New Club
  • Club needs to get gym and/or outdoor grass space for dodgeball activities.
  • Maritza will reach out to contacts with Athletics in reserving space for the gym; De Anza classes and sports teams will have priority. 
  • Concern about using the same space that Soccer Association Club might need and would not give funds for it if needed due to expenses. 
  • Suggestion to do meetings outside of campus at trampoline venue; waivers are required for that and is not advised. 
  • Discussion over safety and liability requirements and District risk management concerns
  • Sean H will follow up with Dodgeball Club.
  • Sean H moves to approve De Anza Dodgeball club. 
  • Joel N seconded the motion; no objections. 
  • Club is currently On Trial. 

Business Item 3

• ICC Expectations and Vision

  • Maritza will create and send out a form for all ICC Council to fill out to include input. 
  • Gain clear expectations for interns that cannot attend meetings in person/Zoom that are interested in being interns. 
  • Joel proposed not accepting interns that are not going to be active; not fair for other interns that are active and can attend. (3 meetings a quarter and attend events). 
  • Dan G proposed students that have scheduling conflicts might still sign up for jobs; pay attention to emails and minutes.
  • Concern over managing attendance, participation, termination etc. 
  • Joel N if someone is not attending meetings and can't show up to 1 or 2 events then they should not continue as interns if not fulfilling duties required. 
  • Codes need to be updated to be able to give clear expectations for interns and categorizing each potential intern based on interests; if interested in being apart of that conversation connect with Joel Ng. 

Business Item 4

• Modality Policy

  • Joel moves to postpone the Modality Policy for the next meeting. 
  • Sean H seconded the motion; no objections. 

Business Item 5 

• PowerCup Coffee

  • Think about what is the goal in conveying and connect with Joel Ng regarding those details. 

  • Homecoming Dance and Tailgate on November 17th & 18th. 

Public Comments

• There were no public comments. 

Adjournment

• Joel N adjourned the meeting at 3:49 PM.