General Meeting Information

Date: September 24, 2025
Time: 1:00 PM - 2:30 PM
Location: Student Council Chambers and Zoom

Link to Join Zoom

Special Meeting to Provide an Early Start on Club Approvals

  • Agenda

    Time Topic Purpose Discussion Leader
    1:00

    Call to Order

    		 I/D
    • Min Pyae (Chairperson)
    1:00-1:05

    Roll Call

    		 I/D/A
    • Maliah Kenoly (Secretary)
    1:05-1:10

    Public Comments

    		    
    1:10-1:11

    Approval of Minutes

    June, 9 2025

    		 I/D/A All
    1:11-1:15

    Advisor Announcements

    		 I/D All
    1:15-1:16

    Short Check-In: 

    Describe your feeling about this first meeting as an emoji!

    Time: 1 min

    I

    All
    1:16-1:20

    Committee Updates

    This item is to provide updates on all committees.

    Time: 4 min

    I
    • ICC Officers
    1:20-1:30

    Business Item 1

    Sharepoint Presentation

    This item will present the new Microsoft SharePoint system that ICC is implementing to streamline club processes and ensure information is efficiently carried over to the next term.

    Time: 10 min

    I/D
    • Min Pyae (Chairperson)
    • Phoo Yamhon (Chair of Club Affairs)
    1:30-2:00

    Business Item 2

    New/Reactivated Club Applications

    This item is to review new club applications, provide feedback, and decide on approval and next steps.

    Time: 30 min

    I/D/A
    • Min Pyae (Chairperson)
    • Phoo Yamhon (Chair of Club Affairs)
    2:00-2:05

    Business Item 3

    Allocation of Funds for ICC Survey Raffle

    This item will address the allocation of funds for the ICC Survey Raffle, scheduled to take place during the first ICC Club Representative Meeting.

    Time: 5 min

    I/D/A
    • Min Pyae (Chairperson)
    • Ethan Nguyen (Chair of Finance)
    2:05-2:10

    Business Item 4

    First ICC Club Representative Meeting

    This item will address the selection of food to be provided as an incentive for participation in the revamped ICC Discord server at the first ICC Club Representative Meeting.

    Time: 5 min

    I/D
    • Min Pyae (Chairperson)
    2:10-2:15

    Business Item 5

    Club Day Equipment Rental and Food & Beverage Selection

    This item will address the consideration of renting a cotton candy machine, as well as determining the food and beverage options to be served.

    Time: 5 min

    I/D/A
    • Min Pyae (Chairperson)
    • Hsu Yati Phyu (Chair of Programs)
    2:15-2:20

    Business Item 6

    Possible Club Karaoke Event

    This item will discuss the potential organization of a club karaoke event, which has been successfully held in the past as a soft promotion for Club Day, typically occurring one week prior.

    TIme: 5 min

    I/D/A
    • Min Pyae (Chairperson)
    • Hsu Yati Phyu (Chair of Programs)
     
    2:20-2:25

    Business Item 7

    Weeks of Welcome Tabling

    This item will discuss the possibility of tabling in the cafeteria during weeks without ICC Agenda or ICC Club Representative Meetings, with a focus on intern recruitment during the first weeks of the Fall Quarter.

    Time: 5 min

    I/D
    • Min Pyae (Chairperson)
    2:25-2:30

    Public Comments

    I

    		 All
    2:30

    Adjournment

    A
    • Min Pyae (Chairperson)

    A = Action
    D = Discussion
    I = Information

  • Minutes [DRAFT]

    Call to Order: 

    • Min called the meeting to order at 1:01pm. 


    Roll call: 

    • Min Pyae x
    • Phoo Yamhon x
    • Kyi Khant x
    • Ethan Nguyen x
    • Vincent Shao x
    • Hsu Yati Phyu x
    • Dicanio (Darren) Liong x
    • Yirong (Melody) Zhang x
    • Varshi Patcha (came in at 1:16pm) x

    Public Comments

    • Ethan motioned to approve the mminutes from June 9, 2025; Hsu seconded the motion, no objections. 

    Committee Updates: 

    Business Item 1

    Sharepoint Presentation

    • Phoo and Min reviewed the ICC Sharepoint where all ICC related documents will be stored. 

    Business Item 2

    New/Reactivated Club Applications

    ISMP (Tabled)

    • Min called for a 2 minute recess. 
    • Ethan motioned to table the application for ISMP until the next meeting to get more details for Monday, September 29, 2025. 
    • Varshi seconded the motion, no objections. 

    DAMUN (Reactivation, Approved)

    • Ethan motioned to approve DAMUN, Kyi seconded the motion, no objections. 

    Delight Korean Christian Club (Tabled)

    • Varshi motioned to reject the club, motion failed.
    • Ethan motioned to table for the next ICC Executive meeting, Kyi seconded the motion, no objections. 

    Entrepreneurs & Technology (ENT) (Reactivation, Approved with conditions)

    • Phoo motioned to approve with the condition of updated the petition with enrolled students and an actively teaching advisor for the current quarter. 
    • Varshi seconded the motion, no objections. 

    Web Developers, De Anza

    • Ethan motioned to reject the Web Developer's Club because the constitution incorrectly, petition with students who have already transferred.
    • Discussion took place; concerns of similarity to other clubs; suggestion to have a rep to present more on their club. 
    • Varshi motioned to table the club application and to have a rep attend to present more on the constitution. 
    • Darren seconded the motion, no objections.

    Data Algorithm to ACE --> Applied Data & Nexus (Reactivation, 

    • Varshi motioned to approve the Applied Data & Nexus Club. 
    • Hsu seconded the motion, no objections. 
    • Paperwork will need to be submitted as new club name. 

    Black Hole Binary

    • Varshi motioned to table to the next meeting to have a rep meeting present and/or have an updated email, motion failed. 
    • Ethan motioned to table; have rep come by to the next exec meeting; Varshi seconded the motion. 

    De Anza Ultimate Frisbee (Reactivation - Approved, Conditional) 

    • Varshi motioned to reject, Darren seconded the motion, no objections. 
    • motioned to amend the motion of rejecting the application and instead they revise their petition with currently enrolled de anza students, Kyi seconded the motion, no objections. 

    Beauty x Tech 

    • Varshi motioned to approve the club; Darren seconded the motion, no objections. 

    PUSO (Reactivation, Approved, Conditional)

    • Ethan motioned to approve PUSO with the condition of adding signatures to the petition. 

    SP25 Tabled Clubs

    • Spoken Poetry & Improv Club, Arm Bar Wrestling Club and Youth Mission to send a revised constition, petition and roster. Varshi seconded the motion, no objections. 

    Business Item 3

    Allocation of Funds for ICC Survey Raffle

    • 13 responses to the survey so far. 
    • Thoughts on keeping the price money the same or increasing; thought to keep $50 each for 3 clubs. Phoo seconded the motion, no objections. 

    Business Item 4

    Ice Cream Social 

    • Min presented the item. 

    Business Item #5

    Club Day Equipment Rental and Food/Beverage Selection 

    • Darren will reach out to Fun Services. 
    • Pacific Dining quote for lemonade and water for club day would be ~$180.06 according to the invoice. 
    • All agree to double the amount of drinks. 

    Business Item #6 

    Possible Club Karaoke Event

    • Hsu motioned to table this item indefinitely, Varshi seconded the motion, no objections. 

    Business Item #7 

    Weeks of Welcome Tabling 

    • Min presented the item. 
    • Weeks with only the exec meeting to table upstairs to advertise ICC. 

    Advisor Announcements

    •  

    Public Comments

    • EnT made a public comment. 

    Adjournment

    • Min adjourned the meeetingat 2:31 PM. 

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