General Meeting Information

Date: October 1, 2024
Time: 4 PM - 5 PM
Location: Student Council Chambers and Zoom

Zoom Link

  • Agenda

    Time Topic Purpose Discussion Leader
    4:00 PM

    Call to Order

    		 I/D
    • Shiqi Wang
    4:00 PM

    Roll Call

    		 I/D/A
    • Shiqi Wang
    4:01 PM

    Approval of Minutes

    • June 11, 2024
    		 I/D/A
    • Shiqi Wang
    4:02 PM

    Public Comments

    		 I
    • All
    4:08 PM

    Advisor Announcements

    I
    • Advisors
    4:10 PM

    Business Item 1

    Welcome and Introductions

    This item is to introduce the Programs committee members, share brief introductions, and provide an overview of the meeting agenda.

    Time: 3 minutes

    I/D
    • Shiqi
    4:13 PM

    Business Item 2

    Check In Game

    This item is a check in. Name Game. 

    Time: 7 minutes

    I/D
    • All
    4:20 PM

    Business Item 3

    Overview of Committee Goals and Expectations

    This item is to provide an overview of the committee’s goals for the quarter and year, outline roles, responsibilities, and expectations for all members.

    Time: 3 minutes

    I/D
    • Shiqi
    4:23 PM

    Business Item 4

    Discussion of Proposed Committee Code Changes

    This item is to review and discuss potential changes to the DASG Programs Committee Code.

    Time: 7 minutes

    I/D
    • Shiqi
    4:30 PM

    Business Item 5

    Review of Upcoming Events

    This item is to discuss and review upcoming events, and assign tasks.

    Time: 5 minutes

    I/D
    • Shiqi
    • Lauren
    • Jin Gi
    • Rami
    • Anish
    4:35 PM

    Business Item 6

    Event Planning Timelines

    This item is to discuss and establish event planning timelines, including deadlines for event proposals, marketing materials, and other.

    Time: 10 minutes

    I/D
    • Shiqi
    • Lauren
    • Jin Gi
    • Rami
    • Anish
    4:45 PM

    Business Item 7

    Sticky Note Storm

    This item is to facilitate a brainstorming session where committee members can propose ideas for future events and activities to be planned throughout the year.

    Time: 5 minutes

    I/D
    • All
    4:50 PM

    Business Item 8

    Open Floor for Questions and Ideas

    This item is to allow members to ask questions, share ideas, or discuss and additional topics related to event planning and the committee’s work.

    Time: 2 minutes

    I/D
    • All
    4:52 PM

    Business Item 9

    Programs Committee Action Items

    This item is to recap the tasks and action items assigned during the meeting.

    Time: 5 minutes

    I/D
    • All
    4:57 PM

    Introduction and Approval of Prospective Interns

    I
    • Prospective Senators
    4:58 PM

    Public Comments

    I
    • All
    5:00 PM

    Adjournment

    A
    • Shiqi Wang

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Shiqi calls the meeting to order at 4:08 PM.

    Roll Call

    Senators 

    Present 

    Absent 

    Late 

    Excused 

    Shiqi Wang (Chair) 

    X 

    Rami Abukhater 

    X 

    Anish Shamarao 

    X 

    Lauren Hartono 

    X 

    Jin Gi Min 

    X 

    Interns 

    Present 

    Absent 

    Late 

    Excused 

    No Intern 

    - 

    Advisors 

    Present 

    Absent 

    Late 

    Excused 

    Dayna Swanson 

    X 

    Maritza Arreola 

    X 

    Guests:
    Julia Kuzniarz, Allen Tran, Caden Ang, Vivian Chuong, Audrey Tai, Melinda (Lin) Nguyen, Xuan Yi, Charis Chi, Benjamin Vahidi, Myles Vongnakhone, Hoang Anh Thu Tran, Dhana Karthikeya Ventraprasada, Krishnaveni Sumesh, Jayven Huang, Cyrus Nakar, Gordon Yang, Ann Penalosa, Jackie Wang, Catherina Li, Min Pyae (Koi), Kaung Htet Shein (Kelvin), Min Thant Tun (Reese), Mark Manansala, Emily Grace Vicencio, Saanvi Madapoosi, Kylie Henry, Helia Saeedzadeh, Nina Trah, Shibqni Ghosh, Ruben Pasaribu, Michael Anderson Tan, Russell Lianggara, Chanel Wijaya, Victor Sulaksono, Aye Myat Thiri Myo, Martina Ng, Danny Tat, Joseph Wong, Scott Martin Bihag, Lakshya Saini, Shreyas Menon, Verushka, Varshitha, Zijie Huang, Vincent Galdamez, Xiaoxi Wu, Yishu Feng, Minh Thai, Youn Thezin Aung, Haoyun Luo, Yoon Po Po Aung, Aroush Fatima, Zoe Koswara, Fiona Chang, Riwa Watanabe, Waing Nadi Win (Reb)

    Approval of Minutes

    Approval of the June 11, 2024 minutes.
    Motion: Rami, Seconded by: Lauren.

    Public Comments

    Shiqi announced the Open House event on Thursday, October 4th, from 12:30 PM – 2:00 PM, co-hosted by DASG x ICC x OCL, to help students learn about involvement in student organizations. Leadership opportunities and networking with student leaders will be available.

    Advisor Announcements

    None.

    Business Item 1
    Title: Welcome and Introductions
    Presenters: All
    Time: 3 minutes

    Introductions of committee members were made:

    • Shiqi: Chair of Programs, 2nd year Business major.

    • Rami: Flea Market Liaison, 3rd year Computer Science major.

    • Anish: Flea Market Liaison, 2nd year Economics major.

    • Jin: Events Coordinator, 2nd year Computer Science major.

    • Lauren: Events Coordinator, 2nd year Economics major.

    Business Item 2
    Title: Check In Game
    Presenters: All
    Time: 7 minutes

    A "Name Game" icebreaker was conducted.

    Business Item 3
    Title: Overview of Committee Goals and Expectations
    Presenter: Shiqi
    Time: 3 minutes

    Roles:

    • Flea Market Liaisons organize Mini Flea Markets and assist with the monthly Flea Market.

    • Event Coordinators plan general campus events.

    • Internships are available for both committees.

    Committee Goals:

    • Safe Environment — respect within the committee.

    • Fun and Meaningful Events — inclusiveness and diversity are emphasized.

    • Finishing meetings on time.

    Business Item 4
    Title: Discussion of Proposed Committee Code Changes
    Presenter: Shiqi
    Time: 7 minutes

    Jin proposed removing Section 4, G ("Take the Sustainability Habits Survey immediately after each DASG sponsored program or event") because it falls under the Environmental Sustainability Committee's duties.

    Business Item 5
    Title: Review of Upcoming Events
    Presenters: Shiqi, Lauren, Jin Gi, Rami, Anish
    Time: 5 minutes

    Upcoming Events:

    • Homecoming Dance: November 8; football game the following Saturday.

    • Open House: October 4; volunteers needed for setup and cleanup.

    • Club Day: Next Thursday; DASG Programs will host a table.

    • Resource Fair: Hosted by Student Rights & Equity to showcase De Anza resources.

    • Mini Flea Market: November 19, 11 AM – 4 PM in the Main Quad.

    • De-Stress Event: After Homecoming; interns will help plan and suggest ideas.

    Business Item 6
    Title: Event Planning Timelines
    Presenters: Shiqi, Lauren, Jin Gi, Rami, Anish
    Time: 10 minutes

    Discussion:

    • Plan about 60% of events before submitting marketing requests (3 weeks in advance).

    • Open House marketing was released on meeting day.

    • Marketing schedules for Club Day, Resource Fair, Homecoming, and Mini Flea Market were discussed.

    • Emphasis on improving marketing timelines compared to last year.

    Business Item 7
    Title: Sticky Note Storm
    Presenters: All
    Time: 5 minutes

    Committee brainstormed event ideas:

    • Christmas event where the committee gives back to the community.

    • Cultural event.

    • Live music at the Mini Flea Market.

    Business Item 8
    Title: Open Floor for Questions and Ideas
    Presenters: All
    Time: 2 minutes

    Discussions:

    • Finance committee made changes to a programs request (update pending).

    • Major events for fall include Homecoming; other potential events like a talent show and a spring carnival were mentioned.

    • Events should aim for 70% student body participation.

    • Collaborations are possible with Foothill College but mainly target De Anza students.

    • Internships do not require interviews — surveys will be used to collect interest.

    • Hackathons and specific-interest events are mainly organized by student clubs, not DASG Programs.

    Introduction of Prospective Interns

    None.

    Public Comments

    None.

    Adjournment

    Shiqi adjourned the meeting at 5:06 PM.

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