General Meeting Information

Date: February 12, 2024
Time: 4:00 PM - 6:00 PM
Location: Student Council Chambers and Zoom

Zoom Link

  • Agenda

    Time Topic Purpose Discussion Leader
    4:00 PM

    Call to Order 

    		 I/D

    Izat Rasyad
    4:00 PM

    Roll Call

    		 I/D/A

    Maliah K
    4:05 PM

    Public Comments 

    		 I/D

    All
    4:10 PM

    Advisor Announcements

    		 I/D

    Advisors
    4:15 PM

    Business Item 1 

    Funding for March in March

    This item is to discuss and approve up $3,000 for transportation and food for the 2024 March in March in Sacramento, CA.

    Time: 20 minutes

    		 D/A Cynthia Kaufman
    4:35 PM

    Business Item 2

    DASG Operational Cost Process Review

    This item is to discuss the proposed changes to the process of evaluating the DASG Operational Costs.

    Time: 20 minutes

    		 I/D
    • Izat Rasyad
    • Nicholas Turangan
    4:55 PM

    Business Item 3

    Budget Request Outreach Review

    This item is to discuss any proposed improvements on the outreach for the DASG Budget Requests.

    Time: 20 minutes

    		 I/D/A

    Kate Wang
    5:15 PM

    Business Item 4

    Budget Request Form Review

    This item is to discuss any proposed improvements to the DASG Budget Request Form.

    Time: 20 minutes

    		 I/D/A

    Aaron Mundanilkunathil
    5:35 PM

    Business Item 5

    2024-2025 Budget Stipulations

    Description: This item is to discuss and approve the 2024-2025 DASG Budget Stipulations.

    Time: 20 minutes

    		 D/A

    Izat Rasyad
    5:55 PM

    Business Item 6

    Finance Canvas Videos Update

    This item is to discuss the progress on the Finance Canvas Shell video.

    Time: 10 minutes

    		 I/D

    Benjamin Furagganan
    6:05 PM

    Public Comments

    		 I

    All
    6:10 PM

    Advisor Announcements

    		 I

    Advisors
    6:15 PM

    Introduction and Approval of Prospective Interns

    		 I

    Prospective Interns
    6:20 PM

    Adjournment

    		 A

    Izat Rasyad

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Call to Order 

    • Izat R called the meeting to order at 4:06 PM. 


    Roll Call 

    Name Present Late Absent Online Excused Left Early
    Izat Rasyad x          
    Nicholas Turangan x          
    Aaron Mundanilkunathil x          
    Kate Wang x          
    Lydia Wong x          
    Benjamin Furraganan x          

    Public Comments 

    • None


    Advisor Announcements

    • Dennis: Updated Finance Code online including the Glossary, the General Ledger and General Ledger account. Take a look to see if you have any suggestions for the finance code glossary. 


    Business Item 1

    Funding for March in March 

    • Cynthia Kaufman, the Diector of VIDA presented the item. 
    • Budget request is for a bus and food for the March in March event. 
    • Number of students attending may be around ~30 students from De Anza from all other programs on campus; first come, first served. 
    • DASG would help organize the past March in March events. 
    • Funding would need to come from Fund 41. 
    • Lydia moved to approve $3,000 for the March in March event budget request from Fund 41 in Special Allocations. 
    • Kate seconded the motion, no objections. 

    Business Item 2

    DASG Operational Cost Process Review

    • Hyon Chu mentions that the salaries of employees that run DASG/ICC are needed to keep the programs running. 
      • Operational costs are a given. A process can be established to decide what areas need to be deliberated and what items are required to keep DASG running smoothly.
    • Put together a presentation for the finance committee regarding the budget deliberation process. Including expenses for operations. Senate could vote and approve it. 

    Business Item 3

    • Kate W presented the item. 

    Business Item 4

    • Aaron M presented the item. 
    • Discussion over ideal methods of students, staff and faculty submitting their budget requests. 

    Business Item 5

    2024-2025 Budget Stipulations

    • Dennis S and Izat R presented the item. 
    • Review of #11, #12
      • Lisa Kirk suggets a limit on the purchases for clothing items per student. 
      • Lisa K and Hyon Chu have discussion over whether stipulations should be present for speaker purchases (including travel). 
      • Hyon Chu mentions that increasing the amount would allow for more flexibility. 
      • Lisa mentions that having a spending limit on clothing items per student would help to avoid flags from administrators. 

    Business Item 6

    Canvas Video Update

      • Video still needs to be edited
      • Benjamin will forward the details over to Izat to have completed by this week. 


    Public Comments

    • None


    Advisor Announcements 

    • Dennis: Senate elections forms were due today at 4pm; will review and make sure everyone is eligible and orientation is on Wednesday. 


    Introduction and approval of Prospective Interns 

    • Madhav Shukla - 3rd Meeting
    • Jennifer Kava - 1st Meeting
    • Allison Trinh - 2nd Meeting
    • Pranita Jaware - 4rd Meeting
    • Lauren Hartono - 2nd Meeting


    Adjournment

    • Izat R adjourned the meeting at  5:31PM. 

2024-2025 DASG Budget Deliberation Schedule

  • Wednesday, January 31, 2024
    Final proposed draft presented to DASG Senate as an Information item
  • Wednesday, February 7, 2024
    Final proposed draft presented to DASG Senate as an Action item for First Vote*
    - All requestors will have an opportunity to speak on their funding requests at this meeting. Each program area, not individual person, will be allowed up to two (2) minutes maximum to speak on their funding request.
  • Wednesday, February 14, 2024
    Meeting from February 7th continues for First Vote*
  • Wednesday, February 21, 2024
    Final proposed draft with revisions if any presented to DASG Senate as an Action item for Second Vote (tentative)*
  • Monday, May 6, 2024
    DASG Senate approved Budget presented to Board of Trustees for their approval.
  • Monday, July 1, 2024
    New FHDA Fiscal Year Begins; Funds Become Available

* The date of the Second (2nd) Vote depends on when the First (1st) Vote takes place. If the deliberation is not complete on the 7th it will continue to the 14th and the Second (2nd) Vote will be pushed to the 21st. Also, the DASG Budget requires a confirming vote of the same budget without changes between the votes. If any changes take place the day of the Second (2nd) Vote it goes back to being a First (1st) Vote and will require a new date for a confirming Second (2nd) Vote.

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