June 12, 2025

Approval of Minutes from May 15, 2025

Minutes approved.

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Assistant Athletic Director/Sports Information position change discussion -  Presentation

Dr. Mendoza presented an overview of the proposed changes to the Assistant Athletic Director/Sports Information position. He highlighted the department’s ongoing efforts to measure and track athletics activity, including website traffic and engagement with student-athlete profiles. He noted that certain programs, particularly football, baseball, and track and field, attract national and international recruiter attention, and emphasized the potential to further engage with international student programs. Dr. Mendoza shared an example of a student-athlete whose national recognition and social media promotion directly resulted in multiple scholarship offers, illustrating the real-world impact of marketing and visibility for student-athletes.

The discussion then turned to the history of the position. It was noted that the original Assistant Athletic Director roles were faculty positions and that attempts to transition one of the roles to an administrative position in late 2023 were met with objections from the faculty association. After a prolonged process, the position was reclassified as a coordinator role with no supervisory duties. Dr. Mendoza explained that the new role focuses primarily on marketing, social media, statistics, and coordination of events, differing significantly from the traditional faculty-held administrative duties.

Council members discussed the potential benefits of the position, including opportunities for student internships and collaborations across departments such as journalism, creative arts, and CTE programs. Concerns were raised about precedent, fairness in the hiring process, and alignment with bargaining unit guidelines.

After discussion, a motion was made to send the proposal back to RAPP for further consideration alongside other positions. The motion was seconded and passed with a majority of voting members. It was agreed that RAP would review the position during the fall quarter, with the goal of having the position finalized and implemented by winter 2026. Council members were encouraged to provide any additional feedback offline as needed.

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Perkins 2025-2026

Katrina, interim Grants Administrator for CTE and Workforce Development, presented the Perkins 2025-2026 funding allocation for De Anza College, totaling approximately $745,000. She explained that these funds are dedicated to strengthening CTE programs and supporting economically disadvantaged students, as well as students in specialized populations. The proposal aligns with both state and federal priorities and De Anza’s equity goals.

The allocation was informed by historical program needs, past spending patterns, student outcomes, core indicator reports, and a comprehensive local needs assessment. Funding is spread across instructional and non-instructional salaries, supplies, professional development, and capital equipment. Katrina noted that the proposed budget has already been reviewed and approved by the CTE Advisory Committee and the RAPP Committee, and College Council’s approval would allow purchases and activities to be implemented promptly at the start of the new fiscal year on July 1st.

A motion was made to approve the Perkins 2025-2026 budget recommendation, seconded, and approved by the voting members of College Council.

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Mission, Vision, and Institutional Core Competences Revisions Finalization - Presentation

Dr. Newell presented the proposed revisions to the College’s Mission, Vision, and Institutional Core Competencies. The College Planning Committee, charged with reviewing these statements, recommended reaffirming the Vision as currently written, strengthening the Mission statement to emphasize a commitment to equity, and adding a stronger focus on quantitative reasoning within the Institutional Core Competencies.

The proposed changes were shared with governance groups for feedback. The Academic Senate reviewed and approved the addition of a sixth Institutional Core Competency focused on quantitative reasoning. The final revisions therefore include: reaffirmation of the Vision statement, the addition of equity language in the Mission statement, and six Institutional Core Competencies incorporating the new quantitative reasoning competency.

Dr. Newell requested approval from College Council to finalize these revisions. A motion to approve was made and seconded. Council members voted in favor, and the motion passed. Members expressed appreciation for the collaborative process and the inclusion of equity in the Mission statement, highlighting the College’s commitment to student success and shared governance.

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College Council Goals 2025-2026 Finalized Dialogue

Dr. Torres presented the proposed final goals for College Council for 2025–2026. The Council will focus on leading the development of the College’s Strategic Plan for 2027–2030, facilitating communication and collaboration among all constituency groups, and establishing criteria for annual goals and guiding principles for committees that report to College Council. These guiding principles will be evaluated at the end of the year through feedback gathered from committee members, allowing the Council to assess how effectively it accomplished its objectives.

In addition, the Council aims to create and train new members on the College’s governance structure to ensure all participants are oriented and informed. Support for the VAR and IEPI work plans will continue, and the Council will ensure that resource allocation is aligned with College priorities and strategic goals. Finally, the Council will establish regular assessments of progress toward institutional goals, including metrics such as course completion rates, degree and certificate completion, transfer success, and CTE program outcomes. Based on these assessments, the Council will implement intentional adjustments to College practices as needed to promote continuous improvement.

Following discussion, a motion to approve the draft goals as final was made and seconded. College Council members used the raised-hand function to vote, and the motion passed unanimously. This marks the first time the Council has formally adopted a set of goals, and members will evaluate progress at the end of the year to ensure accountability and continued focus.

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Priority Registration for MESA and Justice-Impacted students

Dr. Woodbury provided an update on priority registration for MESA students and Justice-Impacted students. Earlier this year, the Academic Senate approved moving MESA students into the College’s priority registration system. Initially, the plan was to place them in the first tier, which is legally restricted, so the decision was adjusted to place MESA students in Group Two, along with student-athletes. Justice-Impacted students (Rising Scholars) are already legally required to be in Group One, so no changes were necessary for that group.

Dr. Woodbury noted that updates to Administrative Procedure 5055 (AP 5055), which outlines enrollment priorities, are ongoing. College Council’s endorsement will provide guidance to those participating in the AP/BP review process and ensure alignment across governance groups.

A motion was made to approve the inclusion of MESA students in Group Two for priority registration. The motion was seconded and passed with College Council voting members in favor. Dr. Woodbury and Council members were thanked for their participation and support.

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Instructional Equipment Approval RAPP Recommendations

Lydia presented an update on instructional equipment requests and the recommendations from RAPP (Resource Allocation and Prioritization Process). Initially, the campus submitted over $5 million in requests for instructional equipment. These were reduced by removing items already funded through Strong Workforce or Perkins, items eligible for lottery funding, non-instructional requests (such as labor or tutoring), and requests listed as “desired” rather than essential. After these adjustments, the remaining instructional equipment needs totaled over $2 million.

RAPP has also reserved $100,000 annually as a contingency for equipment failures and approximately $500,000 in reserves to address funding shortfalls. The unallocated balance for instructional equipment as of May 31, 2025, was $619,000. By reclaiming unspent allocated funds from divisions, this amount increased to $1.1 million. Despite these efforts, the funds remain insufficient to meet all current needs.

RAPP recommended allocating $500,000 to cover the most critical instructional equipment needs for the 2025–2026 fiscal year, with another $500,000 reserved for the 2026–2027 year, and $100,000 set aside for contingencies. Council members were informed that additional prioritization will occur in collaboration with divisions to ensure only essential equipment is funded, aligning with course learning outcomes to preserve program integrity and student educational experiences.

It was emphasized that this item is informational. College Council does not need to take immediate action, but members were encouraged to support ongoing planning for budget shortfalls. A task force will continue over the summer to integrate RAPP recommendations with budget planning, including a review of instructional supplies that may be funded through lottery dollars. Members confirmed that any immediate instructional equipment needs arising before the fall will be managed at the VPI’s discretion.

Council members acknowledged the collaborative efforts of RAPP, division deans, faculty, and classified staff in evaluating and prioritizing requests, and thanked Lydia for her leadership in this process.

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Preparing for Strategic Planning 2025-2026

Dr. Newell provided an overview of the strategic planning process for the 2025–2026 academic year. The college will be working on three plans simultaneously: the Strategic Plan, the Strategic Enrollment Plan, and the Education Plan.

The Strategic Plan (fall 2027–spring 2030) will set three-year goals and metrics aligned with the Chancellor’s Office Vision 2030, focusing on equity and access, equity and success, and equity and completion. The plan will serve as the foundation for other planning efforts across the campus.

The Strategic Enrollment Plan is also a three-year plan starting fall 2027, with goals, metrics, strategies, and activities specifically focused on enrollment management to support the Strategic Plan’s goals. An example discussed was increasing dual enrollment in targeted high schools to achieve growth aligned with course-level learning outcomes.

The Education Plan will be a six-year comprehensive plan encompassing all areas of the college -Instruction, Student Services, and Administrative Services, and will be informed by the Strategic and Strategic Enrollment Plans. Goals, metrics, strategies, and activities will be defined at the department level, with input from comprehensive program reviews.

Dr. Newell outlined the timeline: summer 2025 for initial planning, fall 2025 for drafting the plans, winter 2025–2026 for finalization, and spring 2026 to begin implementation. The Education Plan will be drafted in 2026–2027, with finalization in winter and approval in spring to launch in fall 2027.

Participation in the planning process will be campus-wide, leveraging three leadership academies: the Strategic Enrollment Management Academy, the Visual Align Reporting Academy, and IEPI leadership initiatives. College Council and other shared governance committees will be involved in reviewing and providing feedback throughout the process.

President Torres emphasized the importance of college-wide engagement and noted that calendar placeholders for all planning-related meetings and events for the 2025–2026 academic year will be sent to College Council members prior to graduation.

The Council expressed appreciation for the clarity of the presentation and recognized the complexity of the process. No questions were raised, and the item was informational.

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Highlights from Report Out

Please read and share with your constituents.

President Torres highlighted recent campus activities and achievements. The Equity Action Council shared their annual Equity Champion Awards held on June 11th, recognizing Lydia Hearn in administration, as well as Shaila, Jamie, and student Matsuko. RAPP provided updates on finalizing round one of personal and instructional equipment requests. The President’s Awards are in the process of being finalized and will be announced prior to graduation, with winners profiled on the College website.

Dr. Torres welcomed incoming DASG President Jayven Huang, noting plans for collaboration with current and outgoing student leaders. Finally, Dr. Torres expressed gratitude to Tri-Chairs Patty and Dennis for their leadership in facilitating College Council meetings this year and encouraged all members to enjoy graduation season and prepare for the upcoming year.

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The meeting was adjourned.